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Guide on How to Convert Word to PDF
Guide on How to Convert Word to PDF

Guide on How to Convert Word to PDF

by Alexa Davis
Jan 19, 2024

Whether you're a student submitting an assignment, a professional sharing a report, or anyone navigating the digital landscape, knowing how to convert a Word document to PDF is a valuable skill.

While Microsoft Word is a widely known and used text editor, PDF format offers a universal and secure way to share documents while preserving their formatting.

This comprehensive guide will walk you through the simple yet crucial steps to seamlessly change your Word documents to PDF format. Let's explore the tools that make this conversion quick and easy.

How to convert Word to PDF online?

PDF Candy is an online platform that provides a variety of tools for working with PDF files.

  1. Head over to the online Word to PDF converter in a browser of your choice.
  2. Upload your DOCX or DOC files by clicking "Add file(s)" or drag-and-drop it. Alternatively, there’s a way to add files from your Google Drive or Dropbox.
  3. Press "Convert to PDF" to begin the conversion process.
  4. If you added multiple files, you can save the ZIP archive with all converted documents or download them one by one.

PDF Candy

Benefits of converting Word to PDF in a browser

Posterior PDF editing

You can further process the created file. Add a watermark, password-protect your documents, rearrange pages, and edit your PDF after the Word to PDF conversion is complete.

Please note, that after converting Word to PDF no watermark will be added to your files against your will.

Instant sharing

When you successfully turn Word into PDF, you can save your output file directly to the device or upload it to Google Drive and Dropbox to share with other users.

There is also an option to create a shareable link which will be available for seven days. This link will be automatically deleted according to our Privacy Policy afterward. However, the URL can be deleted manually beforehand if required.

Security matters

All files uploaded to our free Word to PDF converter are entirely safe and secure. We guarantee that all confidential and private files such as legal documents or sensitive documents will be secure. They won't be stored or shared anywhere unless you decide to share the files yourself.

After converting DOCX or DOC to PDF, all your files will be deleted automatically after two hours. In addition, after changing Word to PDF, all files and links can be manually deleted when required using the trash bin icon.

Ultra-fast file processing

Thanks to the fact that the documents are processed by our powerful servers, output files can be delivered quickly and efficiently. If you are in a hurry when turning Word into PDF, we can deliver your PDF file extremely fast.

Our online PDF converter allows you to process documents in seconds without installing any software on your device.

How to convert Word to PDF offline?

If you need to change a Word document to PDF but don't want to use the online method, you can do it in Microsoft Word. All you need is Office version 2013 or later.

  1. Launch Microsoft Word and open the document you want to convert.
  2. In the top-left corner, go to the "File" tab. Select "Save As" or "Save as Adobe PDF" (depending on the software version you use).
  3. Browse to the location where you want to save the PDF.
  4. If you choose "Save As", now pick "PDF (.pdf)" in the dropdown menu.
  5. Click the "Save" button to convert and save the Word document as a PDF.

Microsoft Word

Benefits of turning Word into PDF using MS Word

Cloud integration

With Microsoft 365 or OneDrive, converted PDF files can be saved and accessed from the cloud. This allows users to work on their documents from different devices and locations seamlessly.

Document versioning

The software supports versioning, allowing users to track changes made to a document over time. This feature is helpful if you need to go back to the previous version but don't have a backup file.

Print options

MS Word allows you to print PDF files and offers extensive control over how the documents will appear on paper.


Can I convert multiple Word files to PDF at once?

Yes, PDF Candy allows batch processing by selecting multiple documents during the conversion process.

Does converting Word to PDF affect the formatting?

Generally, PDF preserves the formatting of the original Word document, ensuring consistency in appearance.

Will Word to PDF conversion affect the file size?

PDFs often have smaller sizes, especially if the Word file contains high-resolution images or complex formatting.

Is it possible to convert a scanned document in Word to a searchable PDF?

Yes, OCR (Optical Character Recognition) software can be used to convert scanned images to searchable and selectable text in a PDF.

Are there any considerations for converting non-English Word text to PDF?

No, most PDF conversion tools support various languages. However, ensure fonts are embedded for accurate representation.


In conclusion, knowing how to convert Word documents to PDF opens up a world of possibilities for efficient document management.

Whether you choose the convenience of online tools or the familiarity of offline methods, the ability to seamlessly switch between these formats enhances accessibility and the overall professionalism of your documents.

Discover more tools

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